Everything your new office needs to get connected.
Computers, servers, switches, Wi-Fi, printers, phones, software, internet, security and backup — planned, supplied, deployed and configured against your move-in date, by one partner.
A new office has one deadline and no margin.
The lease starts on a date. Staff arrive on a date. Patients, clients or customers show up on a date. Everything technical has to be finished before that day — and most of it depends on something else being finished first.
Internet has a lead time. Cabling has to be in before equipment can be mounted. Equipment has to arrive before it can be configured. Configuration has to be tested before people rely on it. Miss the order and the whole schedule slips.
HAL takes ownership of that sequence, so the office opens working.
Internet ordered too late
Circuits can take weeks. Ordering after the build starts is the most common reason an office opens without connectivity.
Cabling not planned to the layout
Desks end up where there are no drops, and the “temporary” cable across the floor becomes permanent.
Equipment bought piecemeal
Different machines from different places means no standard setup and no consistent support.
Nothing tested before day one
Printing, file access and phones get discovered as problems by the staff, in front of clients.
What’s in scope
You can hand over the whole build or just the parts you don’t want to manage.
Computers & workstations
Desktops, laptops and monitors specified for the roles that will use them, then imaged and set up to a single standard.
Servers & equipment area
Server or storage where it’s needed, mounted in a rack with power protection instead of stacked on a shelf in a closet.
Switches & cabling
Network runs to the desks, rooms and equipment that need them, terminated into switching that fits the size of the office.
Wi-Fi coverage
Access points placed for the actual floor plan so coverage reaches the exam rooms, the back office and the far corner of the suite.
Printers & copiers
Print devices installed, shared and configured for the people and rooms that use them — including scanning to where the files belong.
Phones
Handsets and phone service set up with the extensions, routing and reception flow the office actally needs.
Internet & connectivity
Coordinating the circuit for the new address ordered early, because a new circuit can take four to eight weeks and nothing else can compress to cover it, and building the office to use it properly.
Security & backup
Firewall, endpoint protection, email security, user accounts and backup configured as part of the build, not added later.
Software & ongoing support
Applications and licences installed and working, then continuing support once the doors open. See managed IT.
Five stages, in the order they have to happen.
Every stage has to finish before the next one can start. That is the whole reason a single owner matters.
Plan
Walk the space, map the layout, count the people and rooms, confirm the move-in date and work backwards from it.
Supply
Specify and order every piece — computers, servers, switches, wireless, phones, printers, software and the internet circuit.
Deploy
Install the equipment area, run and terminate the network, mount access points, place workstations, printers and phones.
Configure
Set up accounts, access, email, file storage, printing, phone routing, security and backup — then test all of it.
Support
Be there on opening day, then continue as the ongoing support partner as the office settles and grows.
The earlier HAL is involved, the more of this is a plan instead of a scramble. The best time to call is when the lease is signed — or before, if the space is still being chosen.
Room by room
A floor plan is a technology document. Every room has requirements that are cheap to build in and expensive to retrofit.
Reception
- Front desk workstation
- Phone and call routing
- Check-in or POS device
- Guest Wi-Fi, kept separate
Work areas
- Network drop per desk
- Standardised computers
- Shared printing
- Wireless coverage
Meeting rooms
- Display and connection
- Conferencing audio
- Reliable wireless
- Power where people sit
Equipment area
- Rack or mounted equipment
- Switching and patching
- Firewall and internet handoff
- Power protection
Common questions
As soon as a space is under consideration, and no later than when the lease is signed. Internet circuits and equipment lead times are the two things nobody can compress, so the sooner they are ordered, the calmer the rest of the build is.
Either way. HAL can specify and supply the computers, servers, switches, wireless, phones and printers as one coordinated order, or work with equipment you have already purchased. Supplying it usually means fewer compatibility surprises and one standard across the office.
The sequence is the same, with one addition: the old location has to keep working until the new one is ready, and the move itself has to be timed so the business loses as little time as possible. Old equipment that isn’t moving can be retired properly — see secure disposal.
Yes — that is the point of the model. The team that planned and built the environment continues as the support team, so nobody has to be brought up to speed on how it was put together. See managed IT services.
HAL works with businesses across the Dallas–Fort Worth metroplex, including Dallas, Fort Worth, Plano, Frisco, McKinney, Allen, Richardson, Irving, Arlington, Carrollton, Lewisville, Southlake, Grapevine, Flower Mound and Coppell. If your location is nearby but not listed, ask.
Plan your office technology setup.
If you have a move-in date, start here. The internet circuit alone can take six weeks, and everything else waits behind it.